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Logic Tools Business & Accounting Software
The Logical Solution for your Business
Technology that Works - People that Perform!
Special Features just for the Horticultural Industry
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Sales & Estimates
Customer Sales & Estimates

Yard Sales - Wireless tablets can be used in the sales yard to pre-input customer purchases. The     customer need only give their name at the check out station and their purchases are immediately loaded into a sales order ready for invoicing.

Deposits - Deposits can be taken in advance of the sale or for Design/Build projects as a down payment. These deposits can then be applied to the invoice as a partial or full payment.
 
Job Elements/Groups - We've added the ability to group goods and services into logical groupings,or job elements, when necessary or required. This can be extremely useful with design/build estimates and proposals. Unit prices can be included or excluded as desired within the groups.

Delayed Deliveries - Sales that have been invoiced but remain in the sales yard can easily be marked and the inventory on hand can be adjusted accordingly to reflect this situation.

Removed From Inventory - Actually the opposite of a delayed delivery. This function handles inventory removed from the yard but not yet invoiced. Very useful for design/build jobs completed over a period of time.

Estimates - Estimates, proposals and quotations can be converted to a sales order with a single click.

Recurring Orders - Such as contracted maintenance orders can be entered and billed over and over until the contract termination date is reached. Credit card payments are allowed for.

Master Orders - Any order can be designated, or treated, as a master order. These orders are typically received before the selling season begins and stock is allocated to the customer. Portions are then released as the customer demands, maintaining the balance in an allocated state.

Overselling - The system can be configured to provide warnings and options when an item is oversold, or will be oversold. An immediate transfer order can also be generated.

Inventory Status - A comprehensive and complete status on any inventory item is available at the sales counter in an easy to read format. This includes complete pricing information, on hand by location, expected purchase and transfer arrivals, alternates, and up to 4 pictures of each item.

Credit Cards - Real time, Internet based credit card processing is available (contracts with other financial institutions may be applicable).

Bar Codes - Items can accessed by common name, botanical name, multiple bar codes or our own 5 digit QAC (Quick Access Code)

Hold & Retrieve - Any order can be placed on hold and retrieved multiple times and from any station. A quick access feature allows the user to view the contents of all "On Hold" orders before they are retrieved.

Consolidated Dig/Pick Tickets - Easily produce consolidated dig, or pick, sheets for any number of orders to reduce pick/dig time cycles.

Hot Sellers - Up to 8 items can be identified on the main sales form for immediate access and ease of entry. These "Hot" items are designed to be changed or updated as the stock position changes.

Automatic Pricing - All customers pre-recorded in the system have their tax code and pricing set automatically by the system as soon as the customer is identified.

Pricing - In addition to 5 price levels being available "contract" pricing for specific items being sold to specific customers is also available. Order level discounts and terms based discounts are also available.

Sales Tax Reversal - Sales tax, on a specific invoice,  can be applied or removed at the sales counter. After the fact reversals are also allowed for by crediting the customers account.

 

 
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Label Printing

Logic Tools can interface with any Windows printer, including the high-end printers designed specically for the horticultural industry such as DataMax, Toshiba and OnSyte Xtra wide series thermal transfer printers.
Specialized labels can be printed directly from within Logic Tools, as a standalone function in batch mode or as sales orders are processed.

You can put some of the plant information on the label so regardless of the range of expertise of the garden center or landscaper, the products have clearer labeling. People are looking for sun and shade plant information on the tag, for example. This information is extracted directly from the Logic Tools database.
General Ledger

Ease of Use - A unique double pane system of viewing the various aspects of the Ledger. The concept of left and right panes allow the user to scroll the left pane and see the results in the right pane instantly.

Chart of Accounts - In addition to the standard 4 digit account structure the user can configure 1 or 2 profit centers and stipulate a unique separation character.

Income Report structure - Income can be reported by customer type classification or by product category.

Distributions - Accounts payable distributions can be automatically set to distribute tan expense over several accounts based on a pre-established percentage, either by account code or vendor.

Automatic Posting - All entries from the sub-modules are automatically posted to the ledger. Entries that cannot be posted are retained in an "Unposted" file until clarified by the user.

Date Control - User control over how to treat ledger entries out of period. The user can be warned of the event or prevented form posting.

Budgets & Comparatives - Users can enter up to 5 years of forecasted  budget values and the system maintains up to 5 years of historical actual comparatives.

Financial Statements - Financial statement formats are user defined and can include current period, current year or budgets and comparatives.

Re-Opening Closed Periods - Previously closed business years can be re-opened, adjusted and re-closed by the user. The appropriate new balances are then set automatically.




Accounts Payable

Vendor Setup - Efficient and logical form design to allow fast and accurate setup of new vendors.

Automatic Distributions - Default Ledger distributions can be setup for all vendors. Distributions can be split by Ledger account code or by vendor.

Batch Invoice Entry - The system is designed to allow entry of multiple batches of vendor invoices taking place at the same time. Visible batch totals, per batch, per user, are clearly displayed to avoid mistakes.

Ease of Use - The vendor invoice entry form is designed to look like an invoice. Automatic positioning of the cursor allows for speed of entry and accuracy.

Recurring Invoices - Options are available to designate an invoice as recurring, for a designated number of payments.

Pay Next Run - Any invoice can be flagged as "Pay on next Check Run", regardless of the due date.

Optimized Payments - An automated payment selection process is designed in to maximize cash flow. The algorithm considers discount dates, due dates and the next scheduled payment cycle.

Multiple Check Sequence - Any checking account can have multiple check sequence number schemes. Helpful where 1 account is used for trade payments and payroll checks but require different check sequence numbers be used.
 

Accounts Receivable

Customer Setup - Easily setup new customers at the Point-of-Sale, from the calendar scheduling form, or from the main customer maintenance form. Defaults can be set for the various methods.

Statements - Monthly account statements can be generated at any time in batch mode or for a single account. 
Statements can be printed or emailed to your customers, or both. Statements can be simplified in their content or extremely detailed.

Finance Charges - Finance charges can be included or excluded on a per account basis. Minimum charges can be set. Specific customers and/or invoices can be excluded at run time.

Customer Query This query form is designed to be open as a tab during the entire business day and provides the user with the ability to view and analyze the status of an account with a single click.

Cash Receipts - A simple, easy to use form designed for speed and completeness. Receipts can be entered and applied, applied at a later date, or left open on account. Deposits can be applied to any invoice either at the time of the invoice or any time thereafter.

Sales Tax Reversals - Sales tax reimbursements can be made when a taxed invoice is determined to be non-taxable at a later date. These are completed as a credit to a customers account and the appropriate entries created for completion of the sales tax documentation.

Customer Refunds - Customer refunds requiring a accounts payable check can be entered where the customer automatically becomes a vendor, the payable created and marked for payment on the next A/P payment cycle.

PDF Images - a PDF image of every invoice is created and can retrieved from an easy to use document retrieval sub-system. Users can also scan and record other types of documents and associate them to the customers account.


EPA Logs

Product Inventory - An inventory, including purchase dates, expiration dates, and sources can be maintained.

Applications - Any application of a fertilizer, or chemical, can be recorded. Applications can be record by plot or customer sites.

Usage Reporting - A complete set of where used reports are included.

Crop Tracking - Fertilizer and chemical applications, for production inventory, can be tracked throughout the life cycle of the products
CRM (Customer Relationship Management)

Concepts and Design Overview
CRM
, or customer relationship management, is a process of managing communications between both prospective and existing clients. It provides for the ability to record prospective clients, make note of their needs, make follow up assignments to staff members, where required, monitor that progress, along with all other outstanding customer related needs. For existing customers it provides for logging day to day conversations, assigning and following up on customer requests, or complaints and general problem solving in such a way as these day to day activities are not overlooked, forgotten, or lost in the shuffle. This is accomplished all within Logic Tools and eliminates the need for paper work, and the distribution of the traditional phone message

Within Logic Tools customers can be created and marked as "Prospective" until such time as they go thru the normal administrative process, such as credit verification, etc. and become an "Active" account. During this time the system will not allow sales orders to be processed but will allow CRM type of activities to be recorded.

The user can create various "activities", as they require, and also various "actions" that may be required, that can then be assigned to staff members with a few easy clicks. Staff members receiving these assignments are then notified of these outstanding needs. These assignments can then be closed when completed.

The Logic Tools CRM module can also be used to record all conversations with the customer and each conversation is automatically time stamped and can be viewed in the appropriate sequence.

Inventory Management

Multi Locations - You can easily setup and define a single location for doing business or define multiple locations, either growing or selling locations, or any combination. Stock is clearly defined per location.

Multiple Size items - Easily define the multiple sizes of an item without duplicating entry. Extremely useful on the more popular trees and shrubs. Items are inventoried and priced at the size level. Additionally, each size variation can also be made available in various Units of Measure, such pot, flat or case. Again each is priced and inventoried separately.   

Ready Date Control - Ready date control over every crop and location, clearly visible to the sales staff.

Not For Sale - Quickly and easily mark any size variation as "Not for Sale". This can be applied to the size or to a specific location. Readily visible at the sales counter.

Images - Attach up to 4 pictures per item.

Wireless Tablets - Inventory adjustment forms are designed in 2 formats. One for the traditional desktop and the other as a tablet app.

Transaction Tracking - Quick access to all of the transactions making up the current stock on hand value.

Categories - Every item in the system can be categorized into user defined categories. Sub-Categories of each category are also available. Reports can then be generated by category/sub-category where appropriate.

Product Searches - Products can be searched not only by category or alphabetically, but also by height, spread, fall color, flower color and any other of a variety of criteria.

Crop Management - Whenever a new crop is started that crop can be tracked from inception through distribution including re-planting, pesticide applications, scrap loss and sales.

Usage Reporting - Historical sales and usage reporting by category, sub-category, item, size or location.

QAC/Bar Codes - You have access to system generated quick access codes (QAC)  or standard bar codes can be used. QAC codes utilize a 5 digit numeric structure that can be used on tags in the yard for quick access during sales entry or inventory adjustment entry.

Mass Updates - The ability to mass update the inventory tables, for appropriate fields, is available and can be applied by category, sub-category and other unique characteristics.

Inventory Valuation - Field and/or purchased stock can be evaluated at cost or as a percentage of retail or wholesale value. Very useful for financial presentation to banks/lenders.

 



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Press Releases
Inventory Control
Screen Images
Accounts Receivable
Accounts Payable
General Ledger
EPA Log Books
CRM Module
Label Printing